Business
Invoice Maker
Build a clean invoice with your logo, line items and VAT, then print it or save it as a PDF.
If you invoice occasionally, a spreadsheet or a word processor template is the usual answer, and both go wrong the moment you need to add a line, change the VAT rate or send a second one to a different client. If you invoice often, you are paying a monthly subscription for the privilege of sending a PDF.
This form produces a clean, readable invoice: your details and logo, the client, a reference, as many line items as you need, an optional percentage discount, VAT at a rate you set, and payment terms. Live totals recalculate as you type. When it looks right, print it — picking Save as PDF in the print dialog gives you a file to email — or save the whole thing as a standalone HTML file you can reopen and edit later.
How to use it
- Fill in your business details. Add a logo if you have one — a PNG with a transparent background looks best.
- Enter the client's name and address, an optional project reference, and check the invoice number and dates (they default to today and fourteen days).
- Add a line for each piece of work: description, quantity and unit price. Add as many rows as you need and delete any you do not.
- Set VAT or sales tax as a percentage, and a discount percentage for the whole invoice if you are offering one.
- Add payment terms and any notes — bank details belong here.
- Press Print and choose Save as PDF as the destination, or Save as HTML to keep an editable copy.
Questions
Is an invoice I make here legally valid in the UK?
An invoice does not need a specific format, but it does need certain information: a unique invoice number, your business name and address, the date, the customer's name and address, a description of what was supplied, the amount before VAT, the VAT rate and amount if you are VAT-registered, and your VAT number if you have one. Every one of those fields is on this form. Scotland follows the same rules as the rest of the UK for VAT.
How do I get a PDF?
Print and choose Save as PDF as the destination. Every current browser has that as a built-in print destination, so the output has real, selectable text rather than a photograph of a page — which is what you want if an accountant or a client needs to search it.
Where does my data go?
Nowhere. The totals are calculated and the document is laid out in this tab; there is no server involved and no account. If you reload the page the numbers are gone, so save or print before you close it.